Standardised job descriptions- guidance and JD library

Guidance and library

 

Standardised job descriptions are now available 

A set of standardised (generic) job descriptions is now published on this page, alongside updated guidance on HERA and the job evaluation process. Please note there is a set of job descriptions which will be finalised and published in the coming weeks, these are listed with a note coming soon.

A number of standardised job descriptions have been developed to support more consistent and efficient recruitment & job evaluation practices across the University. 

A standardised job description describes responsibilities within a particular grade which are applicable across the University.  The focus and context of the role may vary, however, in essence, the core responsibilities are broadly the same regardless of the department.  SJD’s ensure consistency in describing work for  typical and/or frequently occurring jobs, and to assist swifter recruitment as they have already been job evaluated (graded).   

When a standardised job description is used, it is not necessary to carry out a full HERA evaluation. Roles underpinned by a standardised job description, and existing posts which have been evaluated using HERA (where the duties are to remain the same), will also not routinely be graded. 

process for managers and hr

Generic vs standardised job descriptions 

For the time being, both generic and standardised job descriptions may be used for recruitment and regrading. As we move forward, the Reward Team will review the existing generics to ensure they remain up to date and consider alignment with the new SJD format as appropriate.  

Where to go for help? 

Standardised job descriptions - Manager and HR guide on best practices for using SJDs in recruitment and regrading. 

Standardised JDs launch - questions and answers (Ms Teams channel)

A publicly accessible Teams channel where you can post questions on SJDs for all staff involved in recruitment and grading processes. Questions can be posted at any time; the Reward Team will review and respond daily between 10:00am–11:00am . If needed, the Reward team may follow up via direct message or a call. However, we encourage all queries to be posted in the channel so others can benefit from shared learning. All questions and responses will be reviewed over the next three months and used to develop a formal FAQ, which will be published on the Reward webpages. This support will run until October 2025, after which it will transition into a broader Grading Community of Practice to continue knowledge-sharing and engagement. 

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Job Grade Document Last updated

Project Management  

  

  

  

Project Support Officer  

Grade 5  

GENPM-01   

July 2025  

Project Coordinator  

Grade 6  

GENPM-02  

July 2025  

Project Manager  

Grade 7  

GENPM-03  

July 2025  

Project Manager  

Grade 8  

GENPM-04  

July 2025  

Events  

  

  

  

Events Officer  

Grade 5  

GENEV-01  

July 2025  

Events Coordinator  

Grade 6  

GENEV-02  

July 2025  

Finance  

  

  

  

Finance Assistant  

Grade 4  

GEN-02  

July 2025  

Finance Assistant  

Grade 5  

GEN-03  

July 2025  

Finance Officer  

Grade 6  

GENF-01  

July 2025  

Finance Manager  

Grade 7  

GENF-02  

July 2025  

Finance Manager  

Grade 8  

GENF-03  

July 2025  

Administrative  

  

  

  

Administrative Assistant (general)  

Grade 5  

GENAD-01  

July 2025  

Administrative Officer (general)  

Grade 6  

GENAD-02  

July 2025  

Course Administrator  

Grade 5  

GENAT-01  

July 2025  

Course Administrator  

Grade 6  

GENAT-02  

July 2025  

Graduate Studies Administrator  

Grade 5  

GENAT-03  

July 2025  

Graduate Studies Officer/Senior Graduate Studies Administrator  

Grade 6  

GENAT-04  

July 2025  

Research Administrator  

Grade 5  

GENAT-07  

July 2025  

Research Officer  

Grade 6  

GENAT-08  

July 2025  

IT  

  

  

  

IT Support Officer/ 1st/2nd line support  

Grade 6  

GENIT-01  

July 2025  

IT Manager  

Grade 7  

GENIT-02  

July 2025  

Systems Administrator  

Grade 7  

GENIT-03  

July 2025  

Communications  

  

  

  

Communications Assistant  

Grade 4  

GENCOM-01  

July 2025  

Communications Assistant  

Grade 5  

GENCOM-02  

July 2025  

Communications Officer  

Grade 6  

GENCOM-03  

July 2025  

Communications Officer  

Grade 7  

GENCOM-04  

July 2025  

Communications Manager  

Grade 8  

GENCOM-05  

July 2025  

 

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Job Grade Document Last updated

Finance 

Head of Administration and Finance 

Grade 9 

 

Coming soon 

Head of Administration and Finance 

Grade 10 

 

Coming soon 

Administrative 

 

 

 

Academic Administrator 

Grade 6 

 

Coming soon 

Academic Administrator 

Grade 7 

 

Coming soon 

Personal Assistant 

Grade 4 

 

Coming soon 

Personal Assistant 

Grade 5 

 

Coming soon 

Personal Assistant 

Grade 6 

 

Coming soon 

Executive Assistant 

Grade 7 

 

Coming soon 
Communications      
Head of Communications Grade 9   Coming soon

HR 

 

 

 

HR Assistant 

Grade 4 

 

Coming soon 

HR Administrator 

Grade 5 

 

Coming soon 

HR Officer 

Grade 6 

 

Coming soon 

HR Manager 

Grade 7 

 

Coming soon 

HR Manager 

Grade 8 

 

Coming soon 

Head of HR 

Grade 9 

 

Coming soon 

Recruitment Partner 

Grade 6 

 

Coming soon 

EDI 

Grade 8 

 

Coming soon 

Development 

 

 

 

Development Coordinator 

Grade 5 

 

 Coming soon 

Development Officer 

Grade 6 

 

Coming soon 

Development Executive 

Grade 7 

 

Coming soon 

Senior Development Executive 

Grade 8 

 

Coming soon 

 

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Useful links

Standardised job descriptions - Manager and HR guide 

Standardised job description - Process chart

Standardised JDs launch - questions and answers (Ms Teams channel)

How-to: Create and approve staff requests | HR Systems

HERA awareness video

Higher Education Role Analysis (HERA)

PeopleXD guidance

For guidance on managing the PeopleXD systems changes please visit:

HR SYSTEMS WEBSITE